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1        Introduction


Serenity Health is committed to maintaining safe and healthy working conditions and to preventing accidents and instances of work-related ill health.


2        Purpose


To ensure that all activities carried out on company premises or undertaken by its employees are managed in such a manner so as to avoid, reduce or control all foreseeable risks to the health and safety of anyone who may be affected by such activities as far as is reasonably practicable.


3        Scope


          Employer’s responsibilities


In furtherance of the above policy statement and the need to ensure compliance with the Health and Safety at Work etc Act 1974 and other relevant health and safety legislation, Serenity Health will:


  • provide and maintain safe plant and equipment and safe systems of work;


  • ensure materials and substances used are properly stored, handled, used and transported;


  • assess the risks to the health and safety of anyone who may be affected by work activities;


  • consult with employees on matters affecting their health and safety and ensure that all employees are competent to do their tasks;


  • provide information, training, instruction and supervision;


  • provide a safe place of employment;


  • provide a healthy working environment;


  • provide a written Health and Safety Policy;


  • look after the health and safety of other people, in addition to employees;


  • talk to safety representatives.


          Employee’s Responsibilities


Employees have a legal responsibility to take care of the health and safety of themselves and others who may be affected by their actions or omissions and to co-operate with supervisors and managers on health and safety issues. Employees should not interfere with anything provided to safeguard their health and safety and should report all health and safety concerns to the appropriate person as set out in this policy.


4        Related policies


Accident policy – Bullying and harassment policy – Client conduct policy – First Aid.


5        Procedure


5.1     The Managing Director has overall responsibility for health and safety in the workplace and for ensuring that adequate resources are made available to allow the implementation of this policy.


5.2     The Managing Director has day-to-day responsibility for ensuring that this policy is implemented.


5.3     All supervisors and managers must adequately supervise the work activities of employees and others under their control to ensure that safe systems of work are being followed.


6        Risk assessments


          Every work activity to be undertaken will be subjected to a health and safety risk assessment prior to the activity starting, in consultation with those who will undertake the work. A separate fire risk assessment will also be undertaken by a “responsible person” who will take reasonable steps to reduce the risk from fire and ensure occupants can safely escape the premises if a fire does occur. A written record of the assessments will be provided identifying any significant hazards and describing the preventative and protective measures required to avoid, eliminate, reduce or control the risks identified to a tolerable level. The control measures must be implemented and adequately maintained and records kept of any monitoring or maintenance of equipment undertaken. The following people have responsibility for the different stages of the health and safety risk assessments and the fire risk assessments:


  • Health and safety risk assessments will be undertaken by The Care Home Manager and the findings will be reported to The Directors Team and recorded in a separate document entitled “Health and Safety Risk Assessments Findings”. Action required to process or control health and safety risks will be approved by The Directors Team and Care Home Manager will be responsible for ensuring the action required is implemented. The Care home Manager will check that the implemented actions have removed or reduced the risks. Health and safety risk assessments will be reviewed every 6 months or when significant changes in the work activity occur, whichever is soonest;


  • Fire risk assessments – will be undertaken and implemented by the Care Home Manager and recorded in a separate document entitled “Fire Risk Assessments Findings” which, in addition to identifying hazards and describing preventative measures, will outline an emergency plan. The Care Manager will also check that the implemented actions have removed or reduced the risks. Assessments will be reviewed every 6 months or when significant changes in the work activity occur, whichever is soonest.


7        Safe plant and equipment


When selecting and purchasing items of plant and equipment it is essential to ensure, as far as possible, that such items are safe and are appropriate for the task and location for which they are intended to be used. The Care home Manger is responsible for ensuring that any new plant and equipment meets health and safety standards before it is purchased. Account must be taken of the persons required to use the items which must be selected to minimise any possible adverse effects to the user and other persons who may be affected. It is also essential to ensure that all plant and equipment is kept safe through regular maintenance and inspection and that all employees are trained to use equipment safely and is aware of instructions provided by manufacturers and suppliers. Any problems found with plant and equipment should be reported to The Directs Team. The Care Home Manager is responsible for identifying all plant and equipment needing maintenance and is responsible for ensuring effective maintenance procedures are drawn up and is responsible for ensuring that all identified maintenance is implemented.


8        Hazardous substances


Using chemicals or other hazardous substances at work can put people’s health at risk. The law requires employers to control exposure to hazardous substances to prevent ill health. The main law on hazardous substances at work is the Control of Substances Hazardous to Health Regulations 2002 (“COSHH”). It defines hazardous substances to include most hazardous chemicals (including waste and by-products), biological agents and any dust. Harmful substances which are covered by COSHH include the vast majority of commercial chemicals, many of which have a warning label. Examples may include bleach and other cleaning agents with a warning label, wood dust, glues and adhesives, solvents, paints, pesticides and chemical fertiliser, medicines and biological agents, oils and fuels, printer/photocopier toner, inks, and paper dust. This list is not exhaustive. The Care Home Manager is responsible for identifying all substances that need a COSHH assessment and is also responsible for undertaking COSHH assessments. The care Home Manager is responsible for ensuring that all actions identified in the assessments are implemented. The Care Home Manager is responsible for ensuring that all relevant employees are informed of the COSHH assessments. The Care Home Manager is responsible for checking that new substances can be used safely before they are purchased. Assessments will be reviewed every 6 months or when the work activity changes, whichever is soonest.


9        Training


          All employees must receive health and safety induction training as soon as possible after starting employment and job specific health and safety training where work activities require it. Training will also be provided when risks change. Supervisors and managers have a responsibility to identify training needs and to arrange and monitor training of all employees and others under their control. A training needs analysis should be conducted for each job and if this highlights a training requirement then appropriate training must be provided within a reasonable time scale. Records of all training undertaken by employees will be kept by The Care Home Manager as will induction training for all employees. The Care home Manager will provide or arrange job specific training for employees.




10      Reporting accidents, investigating and monitoring


10.1    All employees are required to report all accidents and work-related causes of sickness absence to their supervisor or manager. The purpose of reporting such incidents and any subsequent investigation is to identify the underlying cause(s) and any contributing factors and to prevent a recurrence. The care Home manager is responsible for investigating accidents. The Care home Manager is responsible for investigating work-related causes of sickness absence.


10.2    To monitor the implementation of safe working practices and to assess whether the practices are being met.


We are fully committed to achieving and maintaining the highest         standards of health and safety by,


  • Continually monitoring and improving our health and safety performance.
  • Encouraging our employees to have a positive attitude to health and safety.
  • Providing training and promoting best practice in all aspects of our work.



10.3 Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR) Change – 6 April 2012


As of 6 April 2012, RIDDOR’s over-three-day injury reporting requirement has changed. The trigger point has increased from over three days’ to over seven days’ incapacitation (not counting the day on which the accident happened).


Incapacitation means that the worker is absent or is unable to do work that they would reasonably be expected to do as part of their normal work.


Employers and others with responsibilities under RIDDOR must still keep a record of all over-three day-injuries – if the employer has to keep an accident book, then this record will be enough.


The deadline by which the over-seven-day injury must be reported has also increased to fifteen days from the day of the accident.



11      Accidents and first aid


11.1    Employers are required by law to have first aid provisions in the workplace and to ensure that there is always a qualified first aider or an “appointed person” present. An appointed person is someone who is authorised, in the absence of a trained first aider, to take charge of the situation if there is a serious injury or illness.  They should record all the cases they treat and each record should include at least the name of the patient, date, place, time and circumstances of the accident and details of the injury suffered and treatment given. The records should be kept in a suitable place, and should be readily available.  Employers are also required to report certain work-related accidents, dangerous occurrences and diseases. The appointed person or first aider will be clearly displayed on notice board. The first aid box is kept on the ground floor in the main office. All accidents and instances of work-related ill health will be recorded in the accident book which is kept by the Care home manager, whom is also responsible for reporting accidents, diseases and dangerous occurrences to the enforcing authority.


11.2    Employees must also receive specialist health surveillance for certain work activities. Health surveillance will be arranged by [NAME OR “NOT APPLICABLE”] and Health surveillance records are kept by [NAME OR “NOT APPLICABLE”]. Health surveillance is required for employees doing the following jobs:




12      Emergency procedures


          All employees should read the Fire Action Notices provided in all areas of the workplace which give details of the company’s fire and emergency procedures. Escape routes will be checked every Day by the Care Home Manager/or Deputy. Fire extinguishers will be maintained and checked every year by the Care home Manager. Alarms will be tested every week by the Care home manager or Deputy.  Emergency evacuation will be tested every 6 months.


13      Consultation with employee’s


          Employees will be consulted on matters affecting their health and safety by meeting (quarterly). The representative is the Care Home Manager.


14      Information and supervision


14.1   The Health and Safety Law poster is displayed in the Hall. Health and safety advice is available from the Care home Manager.


14.2    Employers have an added duty to young people to provide information, instruction, training and supervision. Supervision given to young people must be greatly increased to ensure that they are fully supervised at all times. Supervision of any young workers or trainees will be undertaken and monitored by the Care Home Manager.






Health and Safety Policy

Prepared by: 

The Management Team

Issue/review date:

January 2018

Review date:           

January 2019


Approved – Care Home Manager





March 9, 2018


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